Event Planner Invoice Template
An invoice for event planners with planning, coordination and supplier costs already filled in. Edit it and download the PDF.
The example below is only a starting point: change any line, or choose Clear in the More menu to start from a blank form.
For real transactions only. Creating false or misleading documents is illegal and prohibited by our Terms.
Event planners charge a planning fee (fixed or a percentage of the budget), day-of coordination, and sometimes pass supplier costs through. Showing supplier costs separately builds trust.
Most planners invoice in stages: a deposit on signing, a second payment before the event and the balance afterwards.
What to put on a Event Planner Invoice
- Event name and date. So the client links the invoice to the event.
- Planning fee. Fixed fee or percentage.
- Day-of coordination. Hours or a flat fee.
- Supplier costs. Decoration, flowers, venue, rentals, at cost or with your margin.
- Payments received. Deposits already paid and the balance due.
Need a blank form for another job? Invoice Generator
Questions about the Invoice Generator
How do I show payments in stages?
Enter the total paid so far in “Amount paid”: the invoice shows what remains due.
Should supplier costs be on my invoice?
If you pay suppliers for the client, yes, on separate lines. Otherwise suppliers invoice the client directly.
Can I add photos of the setup?
Yes, add them in “Photos”.