Work Order Generator
Assign a repair or service job with tasks, materials and priority. Free, no sign-up, PDF in one click.
What is a Work Order?
A work order authorises a job such as a repair, an installation or a maintenance task. It describes the work, the location, who is assigned, the materials and labour, and the deadline.
Create a work order online for free to assign and track maintenance or repair jobs. This work order generator records the location, priority, due date and assigned technician, lists parts and labour, and produces a PDF that can be signed when the job is completed.
What to include on a work order
- Work order number and date. For tracking and follow-up.
- Customer and job location. Where the work must be done.
- Description of the work. The problem or task, as clearly as possible.
- Priority and due date. How urgent the job is and when it must be finished.
- Assigned to. The technician or team responsible.
- Parts and labour. With costs if the work will be billed.
- Completion signature. Customer or supervisor confirmation.
How to create a work order
- Enter your business name, address and logo in "Your business". Save them as your default and they will be filled in next time.
- Add the other party's details and the document number and dates. Numbers increase automatically.
- List the items. Quantities, prices, taxes and totals update in the preview as you type.
- Pick a template, colour and document language, then click "Download PDF" or "Print".
Work order mistakes to avoid
- Unclear task description, so the technician arrives without the right parts.
- No priority, so urgent jobs wait behind routine ones.
- Closing the work order without the customer’s sign-off.
Need a blank version to fill in by hand? Work Order Template (PDF)
Questions about the Work Order Generator
What is a work order?
A document that authorises and describes a job to be done, such as a repair, installation or maintenance task, and records the work performed.
Is a work order the same as an invoice?
No. A work order describes the job. When it is completed you can convert it into an invoice for the customer.
Who creates a work order?
Usually a manager, dispatcher or the service company, either from a customer request or a maintenance schedule.
Is the Work Order Generator free?
Yes, completely. There is no sign-up, no watermark and no limit on how many documents you create.
Is my data safe?
The document is built entirely in your browser. Nothing you type is sent to our servers; drafts are kept only on your device.
Can I edit a document after downloading it?
Yes. Click "Save" and the document appears on the My documents page, where you can open, duplicate or delete it.
Can I change the currency and tax name?
Yes. Choose from more than 150 currencies and rename the tax line to VAT, GST, TVA, IVA or anything else.