Consulting Invoice Template
A consultant invoice filled in with day rates, a retainer and expenses. Edit it for your engagement and download the PDF.
The example below is only a starting point: change any line, or choose Clear in the More menu to start from a blank form.
For real transactions only. Creating false or misleading documents is illegal and prohibited by our Terms.
Consultants bill time (hours or days), fixed fees for a deliverable, or a monthly retainer. Big clients often need a purchase order number on the invoice before they can pay, so ask for it at the start of the engagement.
Expenses such as travel and accommodation are usually re-billed at cost. Keep the receipts and list them separately from your fees.
What to put on a Consulting Invoice
- Engagement reference. Contract or purchase order number required by the client.
- Time billed. Days or hours with dates, and the rate agreed.
- Fixed fees. For a report, an audit or a workshop.
- Expenses. Travel, hotel and meals at cost, with receipts available.
- Payment terms. Many corporate clients pay at 30 days; state it clearly.
Need a blank form for another job? Invoice Generator
Questions about the Invoice Generator
Where do I put the client’s PO number?
In “PO number” in Document details. It appears in the header of the invoice.
Should expenses include tax?
Re-bill expenses at their net cost and apply your tax rate if your tax rules require it. Ask your accountant if unsure.
Can I attach a timesheet?
Yes. Create it with the Timesheet generator, or convert a timesheet into an invoice in one click.