Payment Voucher Generator
Authorise and record a payment made to a person or supplier. Free, no sign-up, PDF in one click.
What is a Payment Voucher?
A payment voucher records money paid out by a business or association: who was paid, how much, why, and who approved it. It is the internal proof behind each expense.
Create a payment voucher online for free to document every outgoing payment. This payment voucher generator records the payee, the purpose, the amount, the payment method and who approved it, giving your accounts a clear audit trail for petty cash and bank payments.
What to include on a payment voucher
- Voucher number and date. Number vouchers in sequence for your records.
- Payee details. Who received the money.
- Purpose of payment. What the payment is for, with references to invoices.
- Amount and method. Cash, cheque, bank transfer or mobile payment.
- Approval. Name and signature of the person who approved the payment.
- Receiver’s signature. Especially for cash payments.
How to prepare a payment voucher
- Enter your business name, address and logo in "Your business". Save them as your default and they will be filled in next time.
- Add the other party's details and the document number and dates. Numbers increase automatically.
- List the items. Quantities, prices, taxes and totals update in the preview as you type.
- Pick a template, colour and document language, then click "Download PDF" or "Print".
Payment voucher mistakes to avoid
- Paying without approval, which weakens internal control.
- No supporting document (invoice or receipt) attached to the voucher.
- Gaps in voucher numbering.
Need a blank version to fill in by hand? Payment Voucher Template (PDF)
Questions about the Payment Voucher Generator
What is a payment voucher used for?
It authorises and records a payment made by your organisation, and links it to the invoice or reason for payment.
Is a payment voucher the same as a receipt?
No. A receipt is given by whoever receives money. A payment voucher is kept by whoever pays it.
Who should approve a payment voucher?
Someone other than the person making the payment, such as a manager, treasurer or director.
Is the Payment Voucher Generator free?
Yes, completely. There is no sign-up, no watermark and no limit on how many documents you create.
Is my data safe?
The document is built entirely in your browser. Nothing you type is sent to our servers; drafts are kept only on your device.
Can I edit a document after downloading it?
Yes. Click "Save" and the document appears on the My documents page, where you can open, duplicate or delete it.
Can I change the currency and tax name?
Yes. Choose from more than 150 currencies and rename the tax line to VAT, GST, TVA, IVA or anything else.