Purchase Order Generator
Order goods from a supplier with agreed prices and delivery terms. Free, no sign-up, PDF in one click.
What is a Purchase Order?
A purchase order (PO) is sent by a buyer to a supplier to order goods or services. Once accepted, it becomes a binding agreement on items, quantities, prices and delivery.
Create a purchase order online for free and send suppliers a clear, numbered order. This PO generator records the items, agreed prices, delivery date and payment terms, so you can match the supplier’s invoice against your purchase order before paying.
What to include on a purchase order
- PO number and date. Suppliers quote this number on their invoice, so number your POs in sequence.
- Supplier and ship-to details. Who you are ordering from and where the goods must be delivered.
- Items, quantities and agreed prices. With product codes or specifications where possible.
- Delivery date and shipping method. When you need the goods and how they should arrive.
- Payment terms. For example Net 30 after delivery.
- Authorisation. The name or signature of the person approving the order.
How to create a purchase order
- Enter your business name, address and logo in "Your business". Save them as your default and they will be filled in next time.
- Add the other party's details and the document number and dates. Numbers increase automatically.
- List the items. Quantities, prices, taxes and totals update in the preview as you type.
- Pick a template, colour and document language, then click "Download PDF" or "Print".
Purchase order mistakes to avoid
- Ordering without a PO number, which makes three-way matching impossible.
- Vague item descriptions that let the supplier send the wrong product.
- Not recording the agreed price, so the invoice cannot be checked.
Need a blank version to fill in by hand? Purchase Order Template (PDF)
Questions about the Purchase Order Generator
What is a purchase order?
A document a buyer sends to a supplier to order goods or services at agreed prices. Once the supplier accepts it, it becomes a binding agreement.
Is a purchase order the same as an invoice?
No. The buyer sends the purchase order to order goods. The supplier sends the invoice to request payment, usually quoting the PO number.
What is three-way matching?
Checking that the purchase order, the delivery note and the supplier’s invoice agree on items, quantities and prices before paying.
Is the Purchase Order Generator free?
Yes, completely. There is no sign-up, no watermark and no limit on how many documents you create.
Is my data safe?
The document is built entirely in your browser. Nothing you type is sent to our servers; drafts are kept only on your device.
Can I edit a document after downloading it?
Yes. Click "Save" and the document appears on the My documents page, where you can open, duplicate or delete it.
Can I change the currency and tax name?
Yes. Choose from more than 150 currencies and rename the tax line to VAT, GST, TVA, IVA or anything else.