Estimate Generator

What is a Estimate?

An estimate is an approximate price for work whose final cost may vary, common in construction, repairs and creative services. It helps the client budget before the work is confirmed.

Create a job estimate online for free. This estimate maker helps contractors and service providers price labour and materials, add tax and a validity date, and download a clean PDF. Use it as a free estimate template and convert it to an invoice when the work is done.

What to include on an estimate

• Estimate number and date. A reference for follow-up and acceptance.
• Customer and job location. Who the work is for and where it takes place.
• Labour and materials. Split them so the customer understands where the money goes.
• Assumptions. What the price is based on, such as measurements or access to the site.
• Estimated total and validity. The approximate total, including tax, and how long it stays valid.
• Note that the price may vary. State that the final cost depends on the actual work required.

How to write an estimate

1. Enter your business name, address and logo in "Your business". Save them as your default and they will be filled in next time.
2. Add the other party's details and the document number and dates. Numbers increase automatically.
3. List the items. Quantities, prices, taxes and totals update in the preview as you type.
4. Pick a template, colour and document language, then click "Download PDF" or "Print".

Estimating mistakes to avoid

• Presenting an estimate as a fixed price: label it clearly as an estimate.
• Forgetting materials, travel or disposal costs.
• Not updating the customer when the real cost is going to exceed the estimate.

Need a blank version to fill in by hand? Estimate Template (PDF)